Helpful Meeting Room Tips

A few helpful tips on how to stay focused, alert and maintain mental clarity in a meeting room.

Elizabeth Gregory

Elizabeth Gregory (Venue Services Executive)
  • 5 December 2023
  • 2 Minute Read

We all know that feeling, that oh so tempting feeling to reach for another coffee to perk ourselves up when sat in a meeting room or at the start of a busy event, but wait, did you know it’s better to drink water? The NHS recommend drinking between 6-8 glasses of water a day and more in hot weather, starting first thing in the morning and continuing throughout the day

Benefits of water

Water being poured from a glass jug into a drinking glass.

Not only will drinking water improve your concentration and alertness, but it will also help you stay focused during meetings, as dehydration can lead to fatigue, low energy and tiredness which will hamper the information we retain. It is crucial to stay hydrated as it supports optimal brain function and who doesn’t need that!

Additionally, sipping water can be a subtle and non-disruptive way to take short breaks during a meeting, helping you stay refreshed and engaged. You can’t argue with the science, studies show that hydration supports cognitive functions like attention, memory, and concentration by ensuring proper electrical communication between brain cells. Around 60% of the human body is made up of water, that’s why dehydration can go easily undetected, we don’t realise we are dehydrated until we already are.

Dehydration can lead to fatigue and difficulty focusing on the information you’re trying to process, again emphasizing the importance of staying hydrated for mental clarity. So, when you next arrive at a meeting room (of which we have plenty by the way!) try out the simple tips below to aid your experience

If you’re stuck in a meeting room for longer periods

  • Hydration: Drink water to maintain optimal cognitive function. Dehydration can impair concentration, by drinking water during the meeting it will help you stay alert
  • Take Short Breaks: Stand up, stretch, or briefly look away from your screen. These breaks can prevent mental fatigue and improve overall focus
  • Prioritize Sleep: Ensure you get enough sleep the night before a meeting. Sleep is crucial for cognitive performance, and being well-rested enhances alertness and concentration during the day.

At our venue 20 Cavendish Square we provide filtered water in all of our meeting rooms in glass bottles, along with water fountains in the public areas


20 Cavendish Square, London, W1G 0RN

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